How have often you tried to accomplish many things (often at once) and, in fact, accomplished very little? There seemed to be nothing but obstructions in your path. The tic-toc of the clock was like a constant companion.
Just another day, right?
You could claim that this stems from having a lot on your plate. In fact, you could claim a lot of things. Busyness, in itself, is absolutely great. That is, busyness is great as long as you achieve your aims by the end of the week.
“I’ll have time.” We say to ourselves. We all do. But, it is how we manage that time that makes the difference.
So, is it a matter of setting time, organization or proper planning? Or could it be focus, prioritizing or follow through?
It is, simply, all of the above. It is important to realize that they all affect each other. Sometimes, admittedly, you have to hit the reset button. Reboot.
So, first thing is to accept that you are more than likely the source of your problem. Yes. You.
You then have to decide what is most important to you. Which file? Which project? Which manager? What time do I set my alarm? If you’re not sure, you need to find out because at the end of the day, you are the only one responsible for your outcomes, how people perceive you and your career.
The question then becomes – “How?”
Firstly, you’ll need to do a forensic analysis of your time. Estimate how much time you usually spend doing your usual tasks? What is the current effective outcome of that time spent? The more detailed, the better.
Secondly, you have to assess the tasks before you. You need to ask yourself a series of questions”
- Of these tasks, which are of great importance and need to be done quickly?
- Of these tasks, which are of great importance, but I have some time to accomplish them?
- Of these tasks, which are not of significant importance, but need to be accomplished quickly?
- Of these tasks, which are not so important and have vague timelines?
Keep in mind, the 80/20 Rule which states that 20 percent of your effective effort tends to speak for 80 percent of your effective output.
There are times when we all get caught like a deer in the headlights. We’ll continue to have drag time. We’ll continue to need the occasional “Reboot.” So what? Just keep reexamining your priorities and reasserting your ownership of your time.
Post by Rick Zimmerman – C2C Senior Facilitator